PREVIOUS
12 CAR § 70-102. Inmate name changes for religious purposes
12 CAR § 70-102. Inmate name changes for religious purposes.
(a) Purpose. To ensure a uniform method of record keeping that allows inmates to receive services and information under a new name when legally changed by the appropriate courts.
(b) Applicability. To all employees and inmates.
(c) Definitions. As used in this section:
(1) “AKA” means a person's name that has been legally changed by the appropriate courts for religious purposes after incarceration;
(2) “Commitment name” means the name:
(A) Recorded by the sentencing jurisdiction as the subject's name; and
(B) Indicated on the Judgment and Commitment Order; and
(3) “Records” means any written account of events or facts on a particular subject collected and preserved.
(d) Policy.
(1) The Division of Correction shall allow persons who have legally changed their names for religious purposes to receive services and information by utilizing their AKAs.
(2)(A) Inmates must respond to his or her legally changed name or his or her commitment name if instructed to do so.
(B) Failure to comply may result in disciplinary action and/or the withdrawal of the AKA alternative upon approval of the appropriate assistant director.
(e) Procedures.
(1)(A) The records of the division and the clothing of inmates shall reflect both the commitment name and changed names of those inmates who have legally changed their names for religious purposes after incarceration.
(B) The records and the inmate clothing shall be identified by using the AKA alternative.
(C) The changed name shall be added as an AKA following the commitment name in the prison records and on the inmate's clothing.
(2) Notification. Upon an inmate legally changing his or her name, the warden/center supervisor shall be responsible for advising the appropriate supervisors.
(3) Records.
(A) In all records maintained, the commitment name will remain as the primary name.
(B) The AKA shall be placed secondary on the appropriate documentation/records.
(C) Records maintained by the division shall reflect the commitment name and AKA in conjunction with the inmate's division number.
(4) Clothing.
(A) When an approved AKA is being added to an inmate's clothing:
(i) The surname of the commitment name shall appear first; and
(ii) The last name within the new AKA shall be added below the commitment name.
(B) Staff shall first use the legally changed name when addressing an inmate.
"Section Number: 825
Page Number: 1 of 2
Board Approval Date: 07/17/91
Supersedes:
Dated:
Reference:
Effective Date: 07/18/91"
"I. AUTHORITY:
The authority of the Board of Correction to promulgate this administrative rule is vested in Act 50 of 1968, First Extraordinary Session, as amended; Act 52 of 1989, Regular Session."